When it is time for your company to move from one location to another, there are hundreds of small details you need to keep track of. Since you can't do everything yourself and you can't be everywhere at once, there are many tasks you should delegate to other people, including those listed below.
Designate One Moving Manager at Each Site to Assist the Movers
It is inevitable that the movers will have questions for you on moving day. They will have questions about what to move from your old office and where to place things in your new office. To make their jobs easier and to prevent a lot of extra running around looking for someone who knows the answer to the mover's various questions, designate a moving manager at each site. Introduce this person to the movers and ask them to communicate with each other for all questions. This delegation frees up your time and the time of your other employees and it makes things easier for your professional office movers as well.
Designate One Person Responsible for Moving Valuables
No matter what industry your company operates in, chances are good that there are many different valuables needing to get from the old office to the new one. For example, you may have:
- valuable artwork
- precious metals
- a portable safe
To ensure your valuables get from one site to another without a hitch, assign someone to specifically be responsible for them.
Designate Someone Responsible for Ensuring the Proper Moving of Sensitive Documents
If your company has sensitive financial documents, customer records, or patient files, you are required by law to keep them safe and secure during an office relocation. Rather than placing these files into boxes or plastic tubs and having the movers move them, assign someone from your company with the task of researching the laws surrounding moving sensitive information and have this person be responsible for a safe and secure movement of anything confidential.
Designate Two People to Hang All of the Artwork
Finally, since you want your office to be back up and looking wonderful for customers as soon as possible, you should also designate two people to go around to all of the new offices and hang all of the artwork on the walls. Before moving day, stock up on:
- molly bolts
- hanging wire
Having these things on hand during office moving will ensure they have everything they need to get the job done.